It’s important to determine the health of your Association. To keep the Association healthy, it must have proper food, water, and shelter, just as we do.
The food is the feedback for your community, whether it is good or ill. The water is the organization. Without it, you have chaos. The shelter is the governing documents (i.e. covenants, restrictions, and bylaws) that hold it all together.
The CAM Team invites you to give your community a health check up. The list below will give you the information to help you determine if you are in good condition or poor health.
Below are questions rated from 1 to 5; 1 being the lowest and 5 being the highest. Ad up the numbers to see what your score or health is.
|Poor Healthy||How Well Does Your Association Board…|
|1.||1 2 3 4 5||Governance – Manage the community according to the governing documents and in accordance with local ordinances, state and federal laws.|
|2.||1 2 3 4 5||Leadership – Maintain effective and consistent leadership through proper elections, volunteer appointments to committees and training.|
|3.||1 2 3 4 5||Meetings – Conduct meetings with notice, with agendas, with a quorum, in a timely manner and according to Robert’s Rules (annual meeting, board and committee meetings).|
|4.||1 2 3 4 5||Delinquencies – A plan of action to aggressively collect all assessments due to the community.|
|5.||1 2 3 4 5||Finance – Produce monthly financial reports, has financial fraud protection measures, and formally adopts a budget that avoids large annual increases in assessments.|
|6.||1 2 3 4 5||Reserves – Maintain adequate reserves and avoids special assessments.|
|7.||1 2 3 4 5||Insurance – Sufficient coverage to protect all the Associations needs as well as protecting Board members and volunteers.|
|8.||1 2 3 4 5||Covenant Enforcement – Regularly conduct a site inspection to ensure compliance with the covenants which is fairly enforced with written notice, hearings and fines.|
|9.||1 2 3 4 5||Maintenance – Have a maintenance program for common areas and other exterior responsibilities (such as painting, roofing, gutters, power washing, landscaping, etc usually found in town home and condo communities). Awards contracts fairly according to a specification, bid, award, inspection, and warranty program.|
|10.||1 2 3 4 5||Communications – Residents are the heart of the homeowners association and communications is the blood. Treat every resident with respect and return phone calls and emails promptly.|
The CAM Team suggests that you evaluate your homeowners association often. If you have questions or needs, please call The CAM Team. Contact us for a no obligation consultation.